Promo ERP

PromoERP Built on Microsoft Dynamics 365 Business Central

PromoERP by aws promostack transforms Microsoft Dynamics 365 Business Central into a purpose-built ERP designed specifically for the industry.

 

Providing companies with a safer path forward through built-in promo workflows that generic ERP partners miss – including the real-world complexity of different order types, decoration and artwork operational handoffs, proof approval process, inventory and purchasing coordination, cross-department order status tracking, and job costing with margin visibility, while reducing implementation time, project risk, operational disruption, and long-term friction.

Business central

Where Friction Slows Promotional
Businesses

Operational friction rarely appears all at once. It builds slowly when systems don’t connect and workflows depend on manual coordination.

When Systems Don’t Connect

  • Orders are re-entered
  • Proofs are tracked by email
  • Pricing is verified manually
  • Inventory requires cross-checking
  • Teams react instead of execute
  • Time spent reconciling supplier portals and financial systems
Purpose-Built for Promotional Product Companies

When Operations Are Structured

  • Quotes flow into orders without rework
  • Production routing is rule-based
  • Inventory is visible in real time
  • Margin is tracked at job level
  • Customer communication stays aligned

Microsoft Dynamics ERP is not just software. It is an operational discipline designed for Promo complexity.

Why Promo ERP Is Different

Promo ERP includes promotional industry workflows already embedded, including:

  • Quote-to-order workflows aligned with promotional sales cycles
  • Decoration routing and artwork approval processes
  • Supplier coordination across purchasing and fulfillment
  • Inventory visibility across warehouses and production stages
  • Job costing and margin tracking across orders and projects

This significantly reduces implementation time, project risk, operational disruption, and long-term operational friction.

Instead of building a system from scratch, businesses start with an ERP designed to support how promotional companies actually operate.
Advanced warehouse, reporting, and vendor portals
One Structured System Across Orders, Production, and Inventory

These modules work as one connected workflow. Quotes flow into orders. Orders generate purchasing. Production follows defined routing. Inventory updates in real time. Documentation stays attached at the job level. No re-keying. No reconciliation between systems.

Intelligence Embedded Inside Your Workflow

AI inside Promo ERP is not a standalone tool. It operates within daily execution assisting with data cleanup, forecasting, order validation, document generation, and communication. The result is faster decisions, fewer manual corrections, and proactive visibility before issues surface.

Microsoft Copilot

An AI assistant that uses natural language to help users with tasks like generating product descriptions for e-commerce sites, summarizing data, and providing AI-powered assistance directly within the flow of work.

Forecasts & predictions

Business Central uses machine learning for functions like sales and inventory forecasting and predicting late payments, based on historical data and Azure AI.

Autonomous agents

Autonomous agents

These agents can intelligently automate key processes, such as the Sales Order Agent, which can process sales orders from emails and generate sales documents, while still allowing for user review and approval.

Task-specific Assistance

Features like bank account reconciliation assistance are available to help with specific tasks without complex setup.

ERP That Connects the Promo Ecosystem

When portals, commerce, CRM, and logistics operate independently, friction compounds. Microsoft Dynamics ERP eliminates these structural gaps by connecting the promotional ecosystem into a single source of operational truth.

Promo industry portals

The ERP integrates with key promo data platforms like Promo Standards, ASI, and SAGE.

Suppliers:

  • Push Item data, images and inventory on Promo standard, ESP online and Sage

Distributors:

  • Pull in Real Time, item data, images, and descriptions directly from suppliers from Promo standard, ESP online and Sage, using your credentials to access negotiated pricing.
  • Eliminate manual catalog maintenance and product verification
  • Enables live syncing with decorator and vendor data, minimizing double entry and manual follow-ups.
PS Sage ASI
Promo industry portals
Shipping and logistics

Shipping and logistics

Built-in integration with UPS and FedEx APIs enables you to:

  • Auto calculate real-time shipping charges on orders
  • Generate shipping labels and tracking numbers directly from the ERP
  • Trigger shipment updates to customers
  • Print packing slips and manage cartons at the shipping station
  • 3rd Party shipping enablement
  • Residential/ Commercial address identifier
  • Insurance option
  • Validate Addresses
  • Intercept Package option
Fedex UPS

Remove Friction. Deliver Structured Execution.

Microsoft Dynamics ERP eliminates operational breaks by embedding structure directly into workflows:

  • Quotes convert to orders without re-entry
  • Sales orders auto-generate purchasing and production routing
  • Imprint charges and freight calculate automatically
  • Barcode-based warehouse flows reduce manual picking errors
  • Proof approvals are tracked with time-stamped audit trails
  • Portal integrations eliminate duplicate catalog maintenance
  • Margin visibility is available at job and customer level
  • Shipping labels and tracking generate inside the ERP

The result:

  • Shorter order-to-ship cycles
  • Fewer credit notes and downstream corrections
  • Improved margin protection
  • Real-time operational visibility
  • Greater throughput without adding operational overhead

Fear Is Understandable. The Cost Of Waiting Is Expensive.

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    aws promostack (previously ArtworkServicesUSA) is a leading provider of outsourced artwork, digitizing, and technology solutions for the promotional products industry, supporting suppliers and distributors across the USA with reliable, scalable, and cost-effective services.

     

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